RULES OF SAVE THE VALE: AN UNINCORPORATED ASSOCIATION. AUGUST 2011.

Application form further down the page.

 A field of rape near Cucklington

 

1. NAME
The Association shall be called Save the Vale.

2. OBJECTS
The objects of the Association shall be to preserve and promote the essential character of the Blackmore Vale particularly in the area of Cucklington and the surrounding villages, including the quality of its landscape, its historic buildings, its amenity value and its historical, architectural, literary and artistic Associations. The Association will argue for and pursue high standards of planning, conservation and regeneration and shall be able to do all other things conducive with the foregoing objectives.

3. MEMBERSHIP
(a) The total membership of the Association shall not exceed one thousand (1000).
(b) All persons not less than eighteen years of age who support the aims of the
Association shall be eligible for membership.
(c) Any person who wishes to become a member of the Association must submit an
application in writing signed by himself or herself to the Secretary. Election to
membership shall be in the discretion of the Committee.

4. SUBSCRIPTION
The annual subscription shall be 10 and shall be due on joining the Association and
thereafter on the 1st day of January each year. The Committee will, at an early stage,
consider a suitable rate for family membership and for pensioners. The amount and date of payment may be amended from time to time by the Committee.

5. RESIGNATION
(a) A member shall cease to be a member if he/she gives written notice of resignation
to the Secretary. There will be no refund of subscription.
(b) A member whose subscription is more than six (6) months in arrears shall be
deemed to have resigned unless the Committee determines otherwise.

6. EXPULSION
The Committee shall have power to expel a member when, in their opinion, it would not be in the interests of the Association for that person to remain a member. The member shall be given an opportunity to appear before the Committee to answer complaints made against him/her and not be expelled unless at least two thirds of the Committee then present vote in favour of the expulsion. The member shall be given fourteen (14) days written notice to attend a meeting of the Committee and, at the same time as the notice, written details of the complaint made.

7. COMMITTEE
(a) The Committee shall consist of a Chairman, a Secretary, a Treasurer and up to
six (6) elected members.
(b) The first officers shall be:

Chairman:
Mr Campbell Dunford
Field House
Cucklington
Somerset
BA9 9PW

Treasurer:
Maj Tony Watson,
Manor Cottage,
Stoke Trister,
Wincanton BA9 9PG.

Secretary:
Mrs Dee Worlock JP
3 Red House Close,
Motcombe,
Shaftesbury SP7 9LF.

(c) The Committee members shall be proposed, seconded and elected by show of
hands, or by ballot if so requested, at the Annual General Meeting each year and
shall remain in office until their successors are elected at the next Annual General
Meeting. Any vacancy occurring by resignation or otherwise may be filled by the
Committee. Retiring members of the Committee shall be eligible for re-election.

(d) Committee meetings shall be held not less than once a quarter and the quorum of
any meeting shall be four (4). The Chairman and the Secretary shall have
discretion to call further meetings of the Committee if they consider it to be in the
interests of the Association. The Secretary shall give all the members of the
Committee not less than two (2) days oral or written notice of a meeting.
Decisions of the Committee shall be made by a simple majority and in the event of
equality of votes the Chairman (or the acting Chairman of that meeting) shall have
a casting or additional vote. The Secretary, or if absent a member of the
Committee, shall take minutes.

(e) In addition to the members so elected the Committee may co-opt up to four (4)
further members of the Association who shall serve until the next Annual General
Meeting. Co-opted members shall be entitled to vote at the meetings of the
Committee.

(f) The Committee may from time to time appoint such sub-Committees as they may
consider necessary and may delegate to them such of the powers and duties of
the Committee as the Committee may determine. All sub-Committees shall
periodically report their proceedings to the Committee and shall conduct their
business in accordance with the directions of the Committee.

(g)The Committee shall be responsible for the management of the Association and
shall have the sole right of appointing and determining the terms and conditions of
service of employees of the Association. The Committee shall have power to
enter into contracts for the purposes of the Association on behalf of all the
members of the Association.

(h)The members of the Committee shall be entitled to an indemnity, as agreed by the
Committee, out of the assets of the Association for all expenses and other
liabilities properly incurred by them in the management of the affairs of the
Association.

(i) Committee members must disclose a personal interest in any matter under
discussion which could affect the well-being or financial position of themselves, a
close member of their family, a business associate or a close friend to a greater
SAVE THE VALE
extent than other members of the Association. If this interest is deemed to be
prejudicial, the Committee member shall not seek to influence or vote on that
matter. Each Committee member should treat with great caution any offer or gift,
favour or hospitality that is made to them personally which could be regarded as
likely to influence their duties with the Association.

8. OFFICERS AND HONORARY MEMBERS

(a) The honorary officers of the Association shall be a Chairman, a Treasurer and a
Secretary and they must all be members of the Association.

(b) The first officers, and all future officers, shall be proposed, seconded and elected
by show of hands (or if so requested, ballot) at the Annual General Meeting and
shall hold office until the next Annual General Meeting when they shall retire. Any
vacancy occurring by resignation or otherwise may be filled by the Committee.
Retiring officers shall be eligible for re-election.

(c) The Annual General Meeting may, if it thinks fit, elect a President and Vice-
Presidents. A President or Vice-President need not be a member of the
Association and on election shall, ex officio, be an honorary member of the
Association.
(d) The Committee may elect any person or persons as honorary members of the
Association for such period as they think fit and that person or persons shall be
entitled to all the privileges of membership except that they shall not be entitled to
vote at meetings and serve as officers or on the Committee.

9. ANNUAL GENERAL MEETING

(a) The Annual General Meeting of the Association shall be held not later than 31
December each year to transact the following business:
(i) to receive the Chairman’s report of the activities of the Association during
the previous year;
(ii) to receive and consider the accounts of the Association for the previous
year and the Auditors report on the accounts and the Treasurer's report
as to the financial position of the Association;
(iii)
to remove and elect the Auditor or confirm that he/she remains in office;
(iv)
to elect the Officers and other members of the Committee;
(v)
to decide on any resolution which may be duly submitted in accordance with Rule 9(b)
(b) Nominations for election of members to any office or for membership of the
Committee shall be made in writing to the Secretary by a proposer and a
seconder not less than ten (10) days before the Annual General Meeting. Notice
of any resolution proposed to be moved at the Annual General Meeting shall be
given in writing to the Secretary not less than ten (10) days before the meeting.

10. SPECIAL GENERAL MEETING
A Special General Meeting may be called at any time by the Committee and shall be
called within twenty eight (28) days of receipt by the Secretary of a requisition in writing signed by not less than ten (10) members stating the purposes for which the meeting is required and the resolutions proposed.

11. PROCEDURE AT THE ANNUAL AND SPECIAL GENERAL MEETINGS

(a) The Secretary shall send to each member at his/her last known address written
notice of the date of the Annual General Meeting together with the resolutions to
SAVE THE VALE
be proposed thereat at least seven (7) days before the meeting.
(b)The quorum for the Annual and Special General Meetings shall be twelve (12)
members.
(c) The Chairman, or if absent a member selected by the Committee, shall take the
chair. Each member present shall have one (1) vote and resolutions shall be
passed by a simple majority. In the event of an equality of votes the Chairman
shall have a casting or additional vote.
(d) The Secretary, or if absent a member of the Committee, shall take minutes at
Annual and Special Meetings.

12. ALTERATION OF THE RULES

The rules may be altered by resolution at an Annual or Special Meeting provided that the resolution is carried by a majority of at least two-thirds of members present at the General Meeting.

13. BYE-LAWS

The Committee shall have power to make, repeal and amend such bye-laws as they may from time to time consider necessary for the well being of the Association, which byelaws, repeals and amendments shall have effect until set aside by the Committee or at a general meeting.

14. FINANCE

(a) All moneys payable to the Association shall be received by the Treasurer and
deposited in a bank account in the name of the Association. No sum shall be
drawn from that account except by cheque signed by two of the three signatories
who shall be the Chairman, Secretary and Treasurer. Any moneys not required
for immediate use may be invested as the Committee in their discretion think fit.
(b) The income and property of the Association shall be applied only in furtherance of
the objects of the Association and no part thereof shall be paid by way of bonus,
dividend or profit to any members of the Association, save as set out in
Rule 17(c).
(c) The Committee shall have power to authorise the payment of remuneration and
expenses to any officer, member or employee of the Association and to any other
person or persons for services rendered to the Association.
(d) The financial transactions of the Association shall be recorded by the Treasurer in
such manner as the Committee think fit.

15 PROPERTY

(a)The property of the Association, other than cash at the bank, shall be vested in
not less than two and no more than four Trustees. They shall hold the property
upon trust for the members of the Association in accordance with the directions of
the Committee.
(b) The Trustees shall deal with the property as directed by resolution of the
Committee and entry in the minute book shall be conclusive evidence of such a
resolution.
(c)The Trustees shall be elected by the Committee of the Association and shall hold
office until death or resignation unless removed by a resolution of the Committee.
(d) The Chairman is nominated as the person to appoint new Trustees within the
meaning of section 36 of the Trustee Act 1925. A new Trustee or new Trustees
shall be nominated by resolution of the Committee and the Chairman shall by
deed duly appoint the person or persons so nominated by the Committee as the
new Trustee or Trustees of the Association and the provisions of the Trustee Act
1925 shall apply to any such appointment. Any statement of fact in any such
SAVE THE VALE
deed of appointment shall in favour of a person dealing bona fide with the
Association or the Committee be conclusive evidence of the fact so stated.
(e)
The Trustees shall be entitled to an indemnity out of the property of the
Association for all expenses and other liabilities properly incurred by them in the
discharge of their duties.

16. BORROWING

(a) The Committee may borrow money on behalf of the Association for the purposes
of the Association from time to time at their own discretion for the general upkeep
of the Association or with the sanction of a General Meeting for any other
expenditure, additions or improvements.
(b) When so borrowing the Committee shall have power to raise in any way any sum
or sums of money and to raise and secure the repayment of any sums or sums of
money in such manner or on such terms and conditions as they think fit, and in
particular by mortgage of or charge upon or by the issues of debentures charged
upon all or any part of the property of the Association.
(c) The Committee shall have no power to pledge the personal liability of any member
of the Association for the repayment of any sums so borrowed.
(d)The Trustees shall, at the discretion of the Committee, make such dispositions of
the Associations property or any part thereof, and enter into and execute such
agreements and instruments in relation thereto as the Committee may deem
proper for giving security for such monies and the interest payable thereon.

17. DISSOLUTION

(a) A resolution to dissolve the Association shall only be proposed at a Special
General Meeting and shall be carried by a majority of at least three-quarters of the
members present.
(b) The dissolution shall take effect from the date of the resolution and the members
of the Committee shall be responsible for the winding-up of the assets and
liabilities of the Association.
(c)Any property remaining after the discharge of the debts and liabilities of the
Association shall be given to a charity or charities nominated by the last
Committee.


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APPLICATION TO BE A MEMBER OF SAVE THE VALE

To: Mrs D Woriock
Audley Cottage
Motcombe
Dorset SP7 9LF

MEMBERSHIP: SINGLE £10, Family £15

I apply for membership of Save the Vale and agree to abide by the rules of that Association. A copy of the rules can be viewed on the Association's website - www.savelhevale.org or by sending a stamped and addressed envelope to the Secretary.

Please complete the following personal details legibly in block letters

Title…………

Surname………………………………………….

First names……………………………………….

Address:...................................................................

…………………………………………………….

.......................................Postcode....................................

Telephone: ........................ E-mail:....................................………………………………………………………..

This information will be used only as a membership record and for direct mail to you from the Association. It will not be passed to third parties and will be destroyed when you cease to be a member.

The annual subscription of £10 or £15 is payable on joining the Association and thereafter in advance on the 1" January each year.

I would like to pay by:

[ ] Cheque made out to 'Save the Vale' and enclosed with this application.

[ ] Standing Order: please complete the form below and return to the Secretary.

[...J I enclose a donation of...................……………….

.To.....................................................................................................Bank STANDING ORDER MANDATE

Postal Address ............................................................................................................................................................... .

Please pay HSBC WINCANTON SORT CODE 404638

For the SAVE THE VALE (STV) Account Number 91120646
credit of

the sum of AMOUNT………………AMOUNT IN WORDS…………………………………………..

commencing DATE OF FIRST PAYMENT………………………..and thereafter every YEAR until

further notice in writing or DATE OF LAST PAYMENT …………………………..

NAME OF ACCOUNT TO BE DEBITED…………………………………….
SORT CODE ACCOUNTNUMBER

SIGNATURE………………………………………………………………….



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e) accept instructions to pay as soon after the specified date as there are funds to meet the payment, if funds arc not available on the specified dale.
Payments may take 3 working days or more to reach the beneficiary's account. Your branch can give further details.